Organization Coaching

Unlock your full potential with strategies and tips for organization.

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What Is Disorganization?

Disorganization is the disturbance of an orderly system causing a state of messiness or an inability to plan. It is a chronic difficulty incorporating order into our lives.

Table of Contents

What is disorganization?

Organization tips and strategies

How organization coaching can help you

What to expect with organization coaching

Additional Executive Function skills we help with

Get organized like a Pro

Learn tried and true organization strategies that will help you take control of your day.

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Organization Strategies

Organizational skills are one of the Executive Functions that are key to academic success. Our coaches are equipped with a deep knowledge of well-researched organizational tools & strategies at their fingertips

Organize Papers

Have you heard of OHIO (Only Handle it Once)? When the mail comes in or when the papers from school arrive, make sure that they have a home and that you are not looking at them multiple times before you organize them. With so much information available electronically it may be more efficient to scan documents that are frequently used (such as health forms)  into your smartphone or computer so that they are readily available. 

Drop Zone

A “drop zone” is the place where particular items always go. Try an assigned coat hook and a bin for each family member and label them.  This helps you know where to put their things when you get home and know where to find them the next day. When company comes, the baskets can be stored out of sight.

Categorize and Purge

Go through the different areas of your home (or backpack) and toss anything that is not useful or has expired. This may seem obvious, but it can be hard to throw out papers that may potentially be important. In those tricky cases, determine whether or not that particular item could be easily retrieved online, and consider whether or not a physical copy is even practical (instruction manuals or shopping receipts are good examples of this). Taking a picture of a sentimental item or donating it to someone else can also be helpful.

As you go through the items, group them by placing similar items together. As the categories begin to emerge, think about simple storage solutions. Before you make a new purchase, consider if something you already have would work. 

How Coaching Helps With Organization

Individualized organization coaching will help you improve your quality of life.
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Focus

Lack of focus can be a constant problem for those struggling with Executive Dysfunction. Students may struggle to complete long essays, finish tests on time, or do homework in a reasonable amount of time. 

How Coaching Helps 

Our coaches look at a lack of focus as a sign that a client's work habits may need renewed structure. Coaches teach clients strategies that help them minimize or eliminate distractions and reduce multitasking while they work. They also encourage frequent breaks, chunking assignments or tasks into manageable pieces, and finding the right combination of environmental factors to encourage optimal focus. Clients often commit to small experiments in one or more of these areas during the week that can then provide the baseline for future improvements and strategy refinement in future sessions. Over our nearly 17 years of coaching clients, we've found that many of our clients benefit from strategies to manage life's distractions - whether or not they have ADHD.

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Stress management

Stress is a natural response that allows us to address challenges in our lives

How coaching helps

Our Executive Function coaches approach stress management challenges with understanding, empathy, and a solution-based outlook.

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Distractability

It's normal for students to occasionally find themselves distracted. However, regularly struggling to stay focused has a number of serious consequences that can hold them back, including poor grades, relationship challenges, challenges with self-care, and heightened stress and anxiety overall.

How Coaching Helps

Our coaches teach clients strategies to minimize distractions, such as creating a designated workspace and using noise-canceling headphones. We do this by introducing techniques to improve concentration, such as the Pomodoro Technique or mindfulness practices. Coaches also encourage clients to take regular breaks and engage in physical activity to maintain focus.

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Productivity

Productivity is how efficiently students can complete tasks, consistently.

How Coaching Helps

Our coaches help promote productivity by helping clients develop strategies to maintain motivation, such as visualizing the end result or creating a reward system, encouraging clients to track progress and celebrate small wins along the way, and teaching clients to develop resilience and learn from setbacks or challenges.

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Time management

Time blindness is a difficulty or inability to sense the passage of time. Disruptions with time awareness, whether minor or substantial, can affect numerous areas of an individual's life.

How Coaching Helps 

The important thing to understand is that time blindness is a sensory issue related to time management - not a character flaw or a sign of willful behavior. Coaches utilize this framework in addressing time blindness by introducing time management strategies that encourage clients to estimate how long certain tasks will take and then plan out when they'll get them done.

What To Expect From Organization Coaching

In 1:1 sessions online, coaches help clients identify, employ, and evaluate tools and strategies that address their specific needs. Our coaches customize their approach to each individual depending upon their attitude toward changing work habits. We use a research-based model to attain clients’ buy-in to improve their self-management skills and lead to lasting change.

A Four-Step Process

Coaches at Beyond BookSmart use 4 steps - Reach, Teach, Reflect, and Release - when working with clients. 

  • You and your child share your goals
  • Your child learns customized time management strategies
  • Your child gains insight and accountability
  • Your child becomes proficient at managing time.
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Other Executive Function Skills We Help With

The foundation of our program is built on the premise of helping the student develop long-term habits for success. We go beyond assisting our students with work and aim to approve their working habits in

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Procrastination

Our coaches don't look at procrastination as a sign of laziness, but rather as a habit stemming from avoidance. Coaches work to get to the root of this avoidance by connecting with our clients through reflective conversations.

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Prioritization

Our coaches teach prioritization by helping clients set realistic goals and prioritize tasks based on importance and urgency.

 

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Focus

Our coaches look at a lack of focus as a sign that a client's work habits may need renewed structure. Coaches teach clients strategies that help them minimize or eliminate distractions and reduce multitasking while they work.

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Stress Management

Our Executive Function coaches approach stress management challenges with understanding, empathy, and a solution-based outlook.

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Time Management

Coaches introduce time management strategies that encourage clients to estimate how long certain tasks will take and then plan out when they'll get them done.

 

 

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Task Initiation

At times, even successful, high-achieving individuals may struggle to begin a difficult or less-than-exciting task. However, when this becomes a regular habit - one that leads to last-minute scrambles, time-wasting, stress, and missed opportunities - it can have serious consequences on our academic and personal lives. 

Interested In Coaching For Adults?

WorkSmart Coaching is a division of Beyond BookSmart that specializes in adult coaching.

WorkSmart coaches have master’s degrees or higher and have a track record of success working with adults like you. Many also have experience working as educators or therapists. In other words, they've dedicated their professional lives to helping people learn, grow, and be their very best.

Have Questions? We've Got Answers.

Whether this is your first time hearing the term “Executive Function Coaching” or you are looking to get your student started today, review some of our most frequently asked questions to learn more about our methodology and approach.