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A Personalized Process for Sustainable Success

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Oct 29, 2021


For us Executive Function coaches, the final days of October mark the end of ADHD Awareness Month. For the past few weeks, we’ve been posting handy tips on how to overcome executive function disorder on our Facebook, Twitter, Instagram, and TikTok feeds to help parents and students address the academic challenges that come with the territory of having attention difficulties.

As our Halloween treat to our blog readers, we’ve selected our top 10 frightfully useful tips to deal with executive dysfunction to share with you in one neat package. Of course, a person need not have ADHD in order to benefit from this advice.


Executive Dysfunction Tips

  1. Use a digital calendar to manage time
  2. Keep helpful resources like checklists and templates in a visible & accessible folder
  3. Break goals down into smaller, 5-minute actions
  4. Create an organizational system to keep track of important physical items
  5. Plan and commit to short breaks between work sessions
  6. Color code study materials based on mastery to prioritize review
  7. Use habit-building apps to build consistency
  8. Reframe deadlines and helpful tools to prioritize responsibilities
  9. Practice mindfulness to build presence and attention
  10. Pre-plan your next action following a scheduled break

Want to learn more about how to overcome executive dysfunction?



1) Use Google Calendar or iCal to manage time effectively


One of the key challenges that students with ADHD, learning differences or executive function disorders face is time management. It turns out that kids as young as 5th grade can benefit from online calendars. Both Google Calendar and iCal are cloud-based tools that can be synced between phone, tablet, and computer.

Many kids find the visual representations of chunks of time in their day more useful than listing times (i.e., karate class 4:15-5:30), and the ability to color-code the time blocks makes it easier to quickly understand the different commitments that they are responsible for.

Take advantage of included features such as text reminders for appointments, color coding of different types of events, task lists with due dates, and the ability to schedule recurring events. Additionally, these calendars can be shared with coaches, parents, and other accountability partners. 

2) Keep a folder of helpful resources to promote independence 


Folder_of_StrategiesIf you've been working with your child for some time, have you noticed that you've taken in a lot of information, tools, and approaches?
Our second tip is to keep the "greatest hits" together in a folder that's visible and accessible in everyday life. This could be a paper or digital version, as long as it's easy to remember and reference every day!
No need to re-invent methods and waste time. If your child has some online resources that have been useful, such as, place them in the bookmarks section of the menu bar and title them with clear names for easy reference.
If your child has been successful with graphic organizers or other note-taking strategies, keep examples of both blank and completed handouts in a readily accessible folder to provide a helpful framework and demonstrate what "done" looks like.


3) Try 5-minute goals

Sometimes big tasks are just too overwhelming. Either their scope is unmanageable or the actual steps to get there are unclear, which can lead to anxiety and disengagement.

Other times, the to-do list is longer than what can possibly be accomplished in a single sitting, and prioritization is required to increase effectiveness.

In either scenario, students can be coaxed out of their inaction by selecting a task that should take no more than 5 minutes, setting the timer, and springing into action. We have seen this tactic become a springboard for longer periods of work because it eliminates the friction of getting started. Sometimes, this kickstart leads to becoming immersed in the task and a productive 10, 20, 30 minutes, or more can follow.

4) Keep track of that paperback

Keep_track_of_that_paperbackStudents frequently misplace reading materials for English. That play or novel is another item to keep track of, a smaller object amidst the bulky binders and heavy textbooks.

A three-hole-punched zippered pouch can work well as a dedicated holder for the current paperback your child’s class is reading. It can’t slip and slide its way to the bottom of the locker or scatter onto the floor in a rush to pack up at the end of class.

Want to take it a step further? A post-it note reminder attached to the front cover to return the book to its home often helps students maintain this habit because it's a visual cue that prompts the new, desired behavior.

5) Don't let breaks put the brakes on productivity


For homework, plan the work, and more importantly, plan the breaks. Too often, students aren't intentional about scheduling rest and rejuvenation, which can actually improve their focus and motivation during study sessions.
Take the “fuzziness” out of breaks so they don’t put the brakes on productivity. Here are some simple guidelines to follow when setting them up: first, a break is time-limited. It is a short, 5-15 minute period that has a clear beginning and end. Second, a break is part of the overall homework plan. It doesn’t just erupt out of nowhere.
Study breaks are strategic and used to energize and refocus a distracted student.


6) Color code to cruise through studying

You know that you stop at red traffic lights, slow down at yellow, and cruise through when it’s green. It also makes sense to manage study materials that way!

When kids have study guides for tests, they can start by color-coding them based on their level of mastery. Highlight in green what they know well. No need to spend a lot of time studying this material! Then, use yellow for what they “kinda-sorta know” to cue them to slow down and review. Any areas in red indicate a full stop: this content is totally unfamiliar to them.

By color-coding, students can spend time more effectively by focusing on the red and yellow material the most. This strategy can be folded into a larger spaced repetition study-based method like the one recommended in the book Make it Stick.

7) Use apps to help you stick with healthy or productive habits

Technology, when used as a tool instead of a distraction, can greatly aid your child's ability to stay on track and be productive.

Habit List reminds you daily of your goal and then tracks progress over time as you record it. Use it to rememberWunderlist_Screenshot_from_Website to exercise, sit down to do homework at a consistent time, review notes for classes, prepare your backpack for the next day, and more.

When students need to remember to take their medication, the MediSafe app can help. This app shows four screens for time zones in the day: morning, noon, evening and night.  When you select a medication, it puts an actual graphic of what that pill looks like into the appropriate zone.

8) Transform the deadline mindset

Finish_LineEncourage your child to look at deadlines in a different and more empowering light.

They say that "a goal is just a dream with a deadline". Well, a deadline can then be viewed as a helpful tool – they force you to make decisions and push forward, rather than dwelling on a specific aspect of a project for days!

When your child commits to a deadline, they can begin to focus on that important task or goal and put aside distractions.

Talk to your child about reframing his or her thoughts – don’t think of that upcoming due date as a burden, but rather look forward to it as a time when your work will be finished! In fact, calling it a "finish line" might help your child adopt a different mindset that emphasizes accomplishment instead of looming misery.

9) Give yourself a gift: Be present

One of the best test prep tips for any student whether they need to overcome executive dysfunction or not is to be focused in class. Every class period is an opportunity for greater mindfulness and presence. Students can prepare for class by doing assigned reading and homework and participate by reframing what they've heard and asking thoughtful questions.

The level of intensity of concentration while taking in these inputs as well as producing new connections will correspond to the acceleration of their learning and knowledge accumulation.

Each day new nuggets of knowledge will nestle into their neurons!

It turns out that learning is most effective in these smaller, more intensely focused chunks over time. Students aren’t simply biding time until baseball practice or play rehearsal during class. The savvy ones know that they are preparing for the exam while dissecting that sheep’s lung in biology.

10) Prepare to dive in after a break

Study breaks are most effective when students have a clear sense of what they will do once they get back to Dive_into_workwork and do some quick preparation before taking a pause.

Your child can re-think the structure of their working sessions: 5-minute goal ("task initiation"), deep work (20 minutes), reflection & planning of the next 5-minute goal (5 minutes). This work block could be followed by a 10-minute break.

Here's how the setup and planning for the next 5-minute goal could look in practice: before taking a break, open up that textbook to the reading that needs to be done. Set out the graph paper and pencil for the math homework. Write down one simple bullet point about the next action you'll take when you resume.

This one-minute prep can help students who have a hard time starting work after a break.

Action makes the difference in overcoming "executive function disorder"

Now you are armed with some of our coaches' favorite executive dysfunction management tips. Use them to help your child stay organized, study effectively, increase productivity, and manage time better. Maybe you even found a tip or two that you might try for yourself. Hey, sharing is a good thing, right? Kind of like when your little Batman or Wonder Woman walks in the door with a surplus of peanut butter cups on Halloween...

(As you sort through the different terminology used in the world of executive dysfunction, it's useful to note that there is no recognized diagnosis of "executive function disorder"; rather, researchers often classify ADHD as a disorder of Executive Function.)

What to do if your child is struggling with ADHD, executive dysfunction, or learning challenges

Because these conditions sometimes lead to a skills gap that prevents kids from achieving the success they are capable of in and out of the classroom, it's best to create a treatment plan in coordination with your licensed medical professional, therapists, teachers, and other providers.

At Beyond BookSmart, we are dedicated to teaming up with parents and students to achieve results that aren't addressed by medication, cognitive behavioral therapy, and other treatments alone.

2021 Information Session Social media graphic Watch our brief on-demand information session for parents to learn more about how coaching helps students succeed.

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photo credit (owl): Owl via photopin (license)

photo credit (horse): Steal Your Face via photopin (license)

photo credit (dive): High Dive via photopin (license)

About the Author

Jackie Hebert

Jackie Hebert is the Director of Marketing for Beyond BookSmart. Whether it's managing our websites, overseeing our social media content, authoring and editing blog articles, or hosting webinars, Jackie oversees all Marketing activities at Beyond BookSmart. Before joining Beyond BookSmart in 2010, Jackie was a Speech-Language Pathologist at Needham High School. She earned her Master's degree in Speech-Language Pathology from Boston University, and her Bachelor’s Degree in Psychology from the University of Massachusetts, Amherst.



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